We are looking for an Inventory Control Specialist to support the mechanical team by ensuring availability and organization of our mechanic shop’s inventory. The Inventory Control Specialist is responsible for full cycle inventory (assist in ordering, allocation, warranty/rebates, credits, cost control/spending), organization and utilization for shop and field mechanics. This role ensures timely and accurate distribution of parts and fluids, and maintenance of optimal inventory levels.

 

Essential Job Functions & Responsibilities:

Inventory Management:

• Assist in developing and maintaining inventory processes and procedures. 

• Improve organization and warehouse efficiency 

• Standardize inventory organization, safe storage, and labeling of parts, tools, materials, consumables, and equipment components 

• Monitor and track quantities, usage trends, and order to maintain optimal inventory

• Investigate and rectify discrepancies, shortages, overages, and missing inventory 

• Perform cycle counts and a full monthly inventory audit 

• Reduce waste, loss, and duplicate purchasing 

• Support continuous improvement initiatives 

 

Procurement & Vendor Coordination:

• Assist with ordering parts, tools, fluids and shop supplies from approved vendors and suppliers. 

• Purchase order tracking

• Communicate with vendors regarding pricing, availability, and delivery timelines

• Maintain vendor relationships and vendor databases 

• Compare pricing and availability

• Ensure timely receipt and documentation of materials 

 

Parts Distribution:

• Coordinate with mechanics, field teams, dispatch, and operations regarding parts needs 

• Receive parts requests from mechanics and accurately pull required items from inventory

• Provide parts directly to shop mechanics or coordinate with parts runners for field delivery

• Ensure critical equipment parts are available to minimize downtime 

• Support maintenance scheduling through parts readiness 

• Assist with emergency part sourcing for field breakdowns 

• Track warranties, cores, and returns 

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Data Analysis & Reporting

• Analyze inventory trends, usage rates, and purchasing patterns 

• Monitor high-cost and high-usage items 

• Identify opportunities for cost savings and inventory optimization 

• Create reports for management regarding: 

  • inventory valuation 

  • usage trends 

  • shortages 

  • purchasing efficiency 

• Maintain inventory data within inventory management systems 

• Improve digital tracking and inventory visibility 

• Assist with software implementations and process automation

• Support theft prevention and inventory accountability measures 

 

Cleanliness & Organization:

• Keep the inventory and shop well-organized, and clearly labeled

• Ensure proper storage and handling of all inventory items

• Continuously improve layout and processes for efficiency

 

Qualifications & Skills:

• 3+ years in inventory management and parts coordination in a mechanical shop environment preferred

• Strong organizational skills and attention to detail

• Tech savvy - computer skills and experience with inventory and project management systems

• Ability to lift and move parts and supplies up to 50 lbs.

• Good communication and teamwork skills

• Mechanical knowledge or familiarity with parts 

• Reliability and accountability

• Ability to multitask in a fast-paced environment

 

Work Environment:

• Work is completed on the computer in a Mechanic Shop

• Mechanical shop environment may include exposure to fumes, oils, grease, solvents, and loud machinery.

• Regular exposure to vibration from tools and equipment.

• Work is performed around heavy machinery with moving mechanical parts.

• Required use of personal protective equipment (PPE), including hard hat, safety glasses, gloves, steel-toe boots, hearing protection, and high-visibility apparel.

 

Physical Demands & Requirements:

• Ability to stand, walk, bend, kneel, crouch, climb, and work in confined or elevated spaces for extended periods.

• Ability to lift, carry, push, and pull up to 50 lbs. regularly.

• Manual dexterity to handle parts, tools, diagnostic equipment, and welding equipment.

• Ability to climb ladders and access heavy equipment components at various heights.

• Ability to communicate effectively in person, by phone or radio in high-noise environments.

 

Compensation:
Competitive hourly wage based on experience, with overtime opportunities and benefits package.

This position plays a critical role in keeping high-production grading equipment operational and minimizing downtime on large-scale earthmoving projects.

 

ADA Compliance Statement:

In accordance with the Americans with Disabilities Act (ADA), the Company provides reasonable accommodations to qualified individuals with disabilities. An individual must be able to perform the essential job functions of this position, with or without reasonable accommodation.

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This job description does not constitute a contract of employment and may be modified as business needs require.

 

Earth Basics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status