1. Equipment Oversight & Asset Management

• Maintain an accurate inventory of all heavy equipment, vehicles, and tools.

• Track equipment utilization, hours, mileage, and life cycle costs.

• Schedule and coordinate preventive maintenance, inspections, and repairs.

• Oversee equipment allocation and dispatch to job sites, ensuring proper availability.

• Monitor warranties, service agreements, and OEM compliance.

2. Maintenance & Repairs

• Develop and enforce maintenance schedules to minimize downtime.

• Supervise in-house mechanics and manage relationships with outside repair vendors.

• Diagnose and resolve recurring equipment issues, ensuring root-cause fixes.

• Implement safety checks and compliance protocols before equipment is deployed.

• Ensure all equipment meets regulatory and client-specific safety standards.

3. Financial & Cost Control

• Prepare budgets for equipment purchase, rental, leasing, and repairs.

• Analyze cost-per-hour and ROI of owned vs. rented equipment.

• Approve invoices for parts, fuel, and maintenance vendors.

• Recommend equipment replacement, resale, or retirement strategies.

• Partner with accounting/finance to align depreciation schedules and tax strategies.

4. Operations & Logistics

• Work closely with project managers and dispatch to forecast equipment needs.

• Ensure equipment is delivered, set up, and returned efficiently between projects.

• Manage fueling operations, oil sampling programs, and telematics tracking.

• Oversee compliance with DOT, OSHA, and state equipment transportation laws.

• Coordinate with Heavy Haul (PHH) for transport planning and permits.

5. Leadership & Team Management

• Lead equipment operators, mechanics, and yard staff; provide training and mentorship.

• Establish SOPs for equipment use, maintenance, and reporting.

• Promote a culture of safety, accountability, and preventive care.

• Conduct performance reviews and workforce development planning.

6. Compliance & Risk Management

• Ensure all equipment is properly licensed, registered, and insured.

• Maintain environmental compliance (fuel storage, emissions, spill prevention).

• Oversee safety inspections, accident investigations, and corrective actions.

• Maintain documentation for audits, insurance claims, and regulatory inspections.

7. Technology & Data

• Implement and oversee telematics and GPS systems for tracking equipment performance.

• Use reporting tools to monitor idle time, fuel efficiency, and operator performance.

• Provide weekly/monthly reports on fleet health, costs, and utilization.

• Recommend technology upgrades (apps, ERP modules, AI predictive maintenance).